About

About Us We are an engineering and design firm working on a wide range of construction and development projects. We’re looking for a proactive Virtual Assistant / Project Coordinator to help us stay organized, on schedule, and on top of our client relationships. Key Responsibilities Project Tracking & Follow-Up Keep a detailed log of all active projects and their key milestones. Regularly check in with our internal team (engineers, designers, etc.) on project status. Identify potential delays and flag them early. Status Reporting Send a clear, concise status report to the Principal every 2–3 days. Highlight: Projects approaching deadlines Items needing the Principal’s review or decision Any risks or urgent issues Client & B2B Communication Assist with B2B outreach to existing and potential clients (email and follow-ups). Help draft professional emails and messages on behalf of the firm. Contracts & Documentation Assist in preparing and editing basic contracts and proposals using firm templates. Organize and maintain project files, contracts, and related documents. Financial Tracking (Project-Level) Create and maintain Excel sheets for: Project list and status Fees, costs, and profit/loss per project Update these regularly and provide brief summaries as needed. Qualifications Prior experience as a Virtual Assistant, Project Coordinator, or Admin — experience with an engineering, architecture, or construction firm is a strong plus. Strong English communication skills (written and spoken). Comfortable following up with team members and clients professionally and assertively. Experience with: Excel or Google Sheets (formulas, basic reporting, organization) Basic contract / proposal formatting and editing B2B communication and client outreach Highly organized, detail-oriented, and reliable. Able to work independently, manage priorities, and meet deadlines. How to Apply Please send: A short introduction about yourself Your CV or LinkedIn profile A brief example of similar work (project tracking, reporting, or contract/document samples – with sensitive info removed)