About

The HomeQuest Group is dedicated to creating purpose-driven housing, community development, and training initiatives that empower individuals to build sustainable businesses and stronger communities. We help entrepreneurs, nonprofit founders, and community leaders bring their ideas to life — from concept to compliance — with structure, systems, and support. We’re looking for a highly organized, detail-oriented Virtual Assistant who can help streamline operations and manage the administrative tasks associated with setting up new businesses and programs. Role Overview The Virtual Assistant will play a key role in supporting business setup and operations, including entity formation, compliance tracking, document organization, and scheduling. You’ll help implement systems, manage communications, and ensure projects move smoothly from planning to execution. You’ll work directly with the leadership team to support multiple brands under our ecosystem (HomeQuest Group, Project Outreach, and affiliated programs like Transitional Housing MAXIMIZED! and Renewed Life). Key Responsibilities Assist with business setup tasks (LLC/Corp filings, EIN registration, business bank accounts, DUNS/SAM registration, etc.) Maintain organized records for multiple entities (Google Drive, Dropbox, CRM, or project management systems) Draft and edit documents including SOPs, contracts, MOUs, and internal templates Manage calendars, meetings, and appointments for leadership Coordinate communication between partners, contractors, and clients Track compliance documents, licenses, and renewal dates Assist with grant or funding document preparation (uploading, formatting, and submission tracking) Support onboarding for new programs or clients (sending welcome emails, setting up folders, managing data entry) Conduct light research related to business formation, funding opportunities, or community programs Update spreadsheets and trackers related to business development and operational systems Qualifications Proven experience as a Virtual Assistant, Executive Assistant, or Administrative Coordinator Strong understanding of business setup processes (LLC, EIN, state registration, etc.) Excellent organizational skills and attention to detail Proficiency with Google Workspace (Docs, Sheets, Drive), Canva, and project management tools like ClickUp, Trello, or Asana Clear written and verbal communication skills Ability to handle confidential information with discretion Self-motivated, proactive, and able to manage multiple priorities with minimal supervision Familiarity with the nonprofit or small business sector a plus Preferred Skills Experience with grant preparation or compliance tracking Knowledge of business credit or funding systems (SAM.gov, UEI, DUNS, etc.) Comfort working within systems like Skool, Passion.io, or ClickFunnels Experience creating standard operating procedures (SOPs) What We Offer Flexible remote schedule Collaborative, purpose-driven environment Growth opportunities across multiple brands and projects Training and mentorship in business setup, funding, and program development