About

About Us KALM is an ERP and related systems consulting and service provider organization. We help clients streamline operations through customized system implementations, integrations, and ongoing support. We are seeking a dependable, detail-oriented Virtual Assistant to support our founders with administrative, financial, and scheduling tasks. This is a remote, long-term position with flexible hours. ________________________________________ Responsibilities • Invoice Preparation: Create and organize client invoices based on service and project data. • Monthly Budget Summaries: Compile simple monthly budget and expense summaries for internal review. • Payment Processing: Assist with preparing and tracking vendor and customer payments. • Scheduling & Coordination: Schedule customer meetings, maintain calendars, and manage follow-up communication. • General Administrative Support: Assist with documentation, inbox organization, and other operational tasks as needed. ________________________________________ Requirements • 2–3+ years of administrative or virtual assistant experience • Experience supporting consulting or professional services organizations (preferred) • Strong proficiency with spreadsheets (Excel/Google Sheets) • Familiarity with invoicing/accounting tools (QuickBooks, Wave, Zoho, or similar) • Excellent written and verbal communication skills • Highly organized, reliable, and able to work independently • Comfortable working remotely and asynchronously