About

We’re seeking a versatile, high-functioning Executive Assistant to work directly with the CEO of a fast-growing technology and education ecosystem based in California. This isn’t a traditional assistant role — it’s an extension of the CEO’s operating system. You’ll help amplify productivity, manage execution across multiple business and personal projects, and coordinate a small, high-performance global team. You must be sharp, emotionally intelligent, adaptable, and comfortable in a fast-paced environment where priorities shift daily. Core Responsibilities - Manage and prioritize CEO communications (email, tasks, and daily flow). - Track and document progress across active projects in business, social, and personal domains. - Summarize data, resumes, and reports for rapid decision-making. - Convert discussions and notes into structured SOPs and actionable tasks. - Coordinate across multiple staff members and departments. - Handle research, task assignments, and follow-ups through established systems (Microsoft 365, Teams, Todoist, and Excel). - Support the CEO in maintaining workflow efficiency, clarity, and operational precision. Skills & Requirements - Exceptional organizational and written communication skills. - Proven experience supporting executives, founders, or CEOs. - Operates with minimal direction, high accountability, and absolute discretion. - Advanced proficiency in Microsoft 365, Excel, and structured documentation. - Experienced in project coordination, writing, and process management. - Emotionally intelligent and able to adapt tone, pace, and communication to the situation. - Available during U.S. Pacific business hours (8 AM–5 PM PST + light Sunday coverage). - Bonus: familiarity with IT, marketing, or technical operations environments. Engagement & Compensation • Remote, hourly contract (long-term). • M-F 8 am to 5 pm PST / California Time. • Competitive pay based on skill and execution capacity. • This is a dedicated position — exclusive commitment is required. Wage Integrity Policy We operate under a strict wage integrity standard. Team members are expected to work exclusively for our organization during paid hours. Performing work for any other employer or client while being compensated by us is considered wage theft. If such conduct is verified: - The contract will be immediately terminated, and - We will pursue all applicable remedies for damages under relevant local and federal employment laws. This policy ensures fairness, transparency, and mutual respect between both parties. What Other Companies Do Most reputable firms handle this through: - Exclusive service agreements confirming contractors are not engaged elsewhere. - Activity monitoring (via task logs, time tracking, or progress reporting). - Periodic declarations of employment exclusivity. - Clear policy statements making dual employment a breach of trust.