Snapshot:

The Submissions Specialist ensures MLR submissions are accurate and delivered on time, powering seamless approvals and supporting continuous improvement. With precision and integrity, this role is essential to operational excellence and impactful client work.

What makes this role indispensable?

Without the Submissions Specialist, key project details could be missed and submission timelines delayed, putting overall client success at risk. This role ensures every file is accurate, every deadline is met, and the team leverages technology to drive efficiency and quality.

Day-to-Day Responsibilities:

• Prepare, QC, and submit materials for MLR review, ensuring accuracy and compliance with client requirements.
• Execute tagging and linking and other workflow-related tasks within Veeva PromoMats or other digital platforms.
• Use digital workflow platforms and submission tracking tools to keep documentation organized and up to date.
• Apply feedback from more experienced team members and troubleshoot submission issues as they arise.
• Collaborate with creative, content, and regulatory teams to keep submissions moving efficiently.
• Proactively suggest and adopt new digital tools and process improvements to support team success.

Excellence Metrics:

• Accuracy: A high percentage of error-free submissions.
• Timeliness: Consistent on-time delivery of submission packages.
• Tech Adoption: Active use of digital tools and openness to new technologies.
• Collaboration: Positive feedback from team members and project partners.
• Process Contribution: Suggests or adopts improvements to the submission workflow.

Experience:

• 1–3 years in submissions, regulatory operations, project coordination, or related roles in healthcare, pharma, or advertising.
• Experience using digital platforms or workflow tools.

Skills:

• Strong attention to detail and organizational skills.
• Proficiency with digital document management and submission tools.
• Effective communicator and collaborator.
• Able to manage multiple projects and deadlines.
• Quick learner with new technology.

Mindset:

• Eager to learn, tech-friendly, and open to feedback.
• Dependable, adaptable, and proactive.
• Detail-oriented and committed to accuracy, efficiency, and delivering high-quality work.
• Collaborative and invested in team success.

Curious and enthusiastic about process and technology improvements

The range below represents the low and high end of the base salary someone in this role may earn as an employee of an Omnicom Health Group company in the United States. Salaries will vary based on various factors including but not limited to professional and academic experience, training, associated responsibilities, and other business and organizational needs. The range listed is just one component of our total compensation package for employees. Salary decisions are dependent on the circumstances of each hire.

• $70/hr
• 4PM - 10PM ET Hours