Description

Tacoma Public Schools

Expected Start Date: September 1, 2025

FTE: 1.0

Salary Level: PT7 $41.97 - $68.90/hour DOE

Benefits: This job has the full range of benefits offered by Tacoma Public Schools

Examples Of Duties

SUMMARY
This position provides specialized technical support for student data at the district level, ensuring data accuracy and integrity across all schools and district-wide initiatives. The role ensures that data entered into the Student Information System (SIS) meets district and state reporting requirements, identifies and resolves data issues, tests system updates, manages audit and compliance reporting, and delivers staff training and documentation. The specialist collaborates with school staff, district leaders, and external partners to support graduation and student success initiatives, enabling data-driven decision-making across the district.

ESSENTIAL JOB FUNCTIONS

• Monitors the accuracy of student data entered into the district’s Student Information System (SIS) to ensure compliance with state and district reporting requirements. Manages audit reporting process, assists schools in identifying and correcting data errors, and recommends new or revised audits as needed to maintain data integrity.

• Collaborates district departments to ensure alignment and consistency of student data. Research issues and recommends solutions to ensure data integrity. Generates and distributes specialized reports to meet the needs of schools, departments, and district leadership.

• Generates and submits compliance reports, including P223, CEDARS, CRDC, and others. Manages the invoice approval process for Running Start, Open Doors, and other specialized programs. Engages with schools and district departments to ensure compliance and reporting accuracy and provides training and updated documentation to support reporting efforts.

• Partners with high schools to ensure students are on track for graduation. Monitors data to identify gaps in graduation requirements and supports early intervention efforts. Manages credit waiver and graduation pathway processes in accordance with state requirements. Recommends new or revised reports and processes to enhance support initiatives.

• Monitors student scheduling to ensure maximum Full-time equivalent (FTE) funding. Reviews consecutive absence data reporting to verify accurate apportionment. Tracks negative withdrawals to support graduation rate reporting and works with schools to resolve discrepancies and assign students to the correct cohort year.

• Ensures third-party integrations are properly functioning with Synergy by collaborating with vendors and TPS departments as needed to maintain data accuracy and system alignment.

• Supports TPS compliance with Washington State Transcript guidelines by adding out-of-district schools and guiding school staff in updating student transcripts to ensure accuracy and regulatory adherence.

• Collaborates with district staff and the SIS department to recommend new or updated processes that support district data and graduation initiatives, tests newly developed reports and specific components of SIS system software upgrades.

• Develops and maintains user guides and documentation and provides staff training across all areas of responsibility.

• Maintains and updates knowledge and skills necessary for success in the position by participating in professional development activities, meetings, seminars, and workshops, as needed or as assigned.

• Maintains a high level of knowledge of the TPS Student Information System and other data reporting systems.

• Maintains knowledge of current developments and requirements related to updates of District, Federal, and State guidelines, and applicable procedures.

• Maintains a high level of professionalism, displays an exceptional level of customer service with a commitment to customer success.

• Maintains a high level of attention to detail and accuracy.

• Performs related duties as assigned, on a temporary basis.

• Regular, reliable, predictable attendance or physical presence is an essential job requirement and critical to the performance of the work.

Minimum Qualifications

MINIMUM QUALIFICATIONS
Education and Experience
High school graduation or equivalent; Associates degree in Computer Science, Business Administration, or related field, preferred; three years of increasingly responsible experience using a student information system; experience with District supported applications, enrollment software, and learning management systems, preferred; or any combination of experience and training which provides the applicant with the knowledge, skills, and ability required to perform the work.
Licenses/Special Requirements
Fingerprints and successful WSP and FBI background clearance/sexual misconduct clearance.
Allowable Substitution
Alternative combinations of technical training in data processing and work experience will be evaluated by Human Resources for comparability.

Knowledge, Skills and Abilities
Knowledge of student information system concepts and functions.
Knowledge of Federal and State policies, regulations, and laws pertaining to students.
Knowledge of student scheduling and District enrollment procedures
Knowledge of school apportionment.
Knowledge of correct grammar, spelling and English usage.
Knowledge of analysis tools to perform data analysis, including advanced knowledge of Microsoft Excel.
Skill in obtaining, clarifying and exchanging information.
Skill in reading and comprehending technical information.
Skill in effective problem solving and decision making.
Skill in providing quality customer service.
Ability to interpret and monitor Federal, State and District guidelines.
Ability to obtain, clarify and exchange information.
Ability to participate as a team member.
Ability to organize, prioritize and meet deadlines.
Ability to maintain confidentiality.
Ability to handle complex processes.
Ability to multi-task.
Ability to accurately perform query reports.
Ability to accurately execute arithmetical and statistical calculations.
Ability to be a critical thinker.
Ability to work under pressure.
Ability to exercise independent judgment.
Ability to demonstrate reasonable, reliable and regular attendance.
Ability to establish and maintain effective working relationships with a variety of people in a multi-cultural, diverse socio-economic setting.

Supplemental Information

This job description is not an employment agreement or contract. District administration has the exclusive right to alter this job description at any time without notice. The statements contained herein reflect general details as necessary to describe the primary functions of this job, the level of knowledge and skill typically required and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned including work in other functional areas to cover absences or relief, to equalize peak work periods or otherwise balance the workload.

Tacoma Public Schools does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination:

• Civil Rights Coordinator: Tiffany Davis-Brantley, 253-571-1252,civilrights@tacoma.k12.wa.us
• Title IX Coordinator: Wayne Greer, 253-571-1191,wgreer@tacoma.k12.wa.us
• 504 Coordinator: Elise Friedrich-Nielsen, 253-571-1065,efriedr@tacoma.k12.wa.us