About

• Description
• Job Description

• Position: Staff Accountant
• Reports to: Controller
• Location: Girls Inc. Resource Center, Indianapolis, IN (hybrid)
• Status: Full Time, Exempt

Background

• Girls Inc. inspires all girls to be strong, smart, and bold through direct service and advocacy. We work with schools and in communities to provide the mentoring relationships, safe spaces, and evidence-based programming that are proven to help girls succeed. Girls build the knowledge, skills, and confidence to lead change in their lives and effect change in the world. Girls Inc. also works with and for girls to advance legislation and policies that increase opportunities for all girls. Together with partners and supporters, we are building a new generation of leaders. Join us at www.girlsinc.org.

Departmental Role

• The Staff Accountant is responsible for Accounts Payable, Accounts Receivable, and some account reconciliations.

Responsibilities

• This job description should not be interpreted as all-inclusive. It is intended to identify the essential functions and requirements of the position. Other job-related responsibilities and tasks may be assigned.

Accounts Payable (AP)

• Review invoices for proper classification and required elements. Ensure the information package is complete prior to issuing ACH or check payments
• Compile payment requests and invoices into batches prior to entering data and entering into the accounting system
• Prepare journal entries as necessary
• Obtain ACH instructions
• Issue ACH payments
• Print, obtain signatures on checks and mail checks
• Maintain files, issue month end and year end reports
• Obtain W-9 forms and add approved vendors into system
• Prepare a list of eligible vendors for 1099 processing
• Ensure all cash transactions have been entered into general ledger prior to month end
• Accounts Receivable

• Receipting (Cash Portion)
• Prepare & process check log items after approval by entering receipts into reports as necessary, and enter approved check logs into the general ledger according to established procedures
• Match deposits to the daily bank report, as needed
• File and maintain receipting records for all cash accounts according to established policies

Payroll and 401(k)

• Work with HR administrator to process payroll
• Process funds transfer paperwork during payroll weeks under a tight deadline
• Prepare payroll and 401k journal entries

Account Reconciliations

• Prepare monthly reconciliations as assigned
• Make adjustments to reconcile, as necessary and directed

Audits

• Prepare necessary reports, work papers and schedules, as assigned
• Assist with compiling audit document packages, as needed

Other

• Maintain record retention
• Prepare Journal Entries as needed
• Prepare other entries as needed
• Create invoices as needed
• Assist with account reconciliations as needed
• Assist with special projects, supply ordering, monitoring leases in the Finance department, and facility management as needed
• Ability to lift up to 40 lbs

• Salary Range: $50,000-$55,000
• Requirements

Qualifications

• Minimum 1-3 years of accounting experience with AP and/or AR required
• Bachelor’s Degree in Accounting
• Experience with not-for-profit accounting, a plus
• Ability to manage multiple projects and tasks successfully
• Demonstrated oral and written communication skills
• Experience and demonstrated ability to work as part of a team
• Ability to improve and document processes & procedures
• Proficiency in the use of information technology - Windows office environment, word processing, spreadsheet, database, Internet, accounting systems. Experience with MIP Non-Profit Fund Accounting system, a plus
• Commitment to gender equity and the mission of Girls Inc.

Girls Inc. Benefits

• 2 day at home hybrid work schedule out of our Indianapolis office, excluding certain weeks that require all hands-on deck
• Vacation, Sick, & Personal Time + 11 company holidays
• Healthcare, vision, and dental insurance
• Gente Card (HRA benefit) provided by Girls Inc.
• 401(k) available with up to a 5% employer match
• Wellness Stipend
• Fun, friendly office environment
• Professional development opportunities

• OUR MISSION
• To inspire all girls to be strong, smart, and bold.

• OUR VALUES

The Girls Inc. Strategic Plan, Leveraging the Network and the Brand, reaffirmed the values that underlie our work

• • Respect the dignity of each human being.
• • Recognize and support the strength in every girl.
• • Appreciate, embrace, and advance diversity.
• • Drive for results anchored in accountability.
• • Operate collaboratively.

• Equal Opportunity Employment Opportunity & Non-Discrimination Policy
• At Girls Inc., employment is based upon one’s capabilities and qualifications. It is the policy of Girls Inc. to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, sex, religion, national origin, citizenship, pregnancy, sexual orientation, gender identity, age, disability, genetic information, military status and political belief or any other protected characteristic as protected by law. Girls Inc. prohibits and will not tolerate any such discrimination or harassment by supervisors or employees. Girls Inc. will not tolerate harassment of our employees by anyone, including vendors.

• The policy of Equal Employment Opportunity and non-discrimination applies to all policies and procedures relating to recruitment, hiring, training, evaluation, promotion, compensation, benefits, transfer, layoff, termination, and all other privileges and conditions of employment.

• Employees’ questions or concerns relating to Equal Employment Opportunity, discrimination and harassment should be referred to the Office of People and Culture. Appropriate disciplinary action will be taken against any employee violating this policy.
• As a measure of creating awareness, Girls Inc. will include the statement, ‘Equal Opportunity Employer’ in all advertisements and job postings.

• Our Workplace
• We believe that in order to be most effective in generating positive and measurable outcomes for the girls we serve, we must always value what makes each of us unique. We must respect and appreciate the multitude of ideas, approaches, and perspectives that result from people of different backgrounds, cultures, lifestyles, and experiences coming together for a common purpose. We must not discriminate against anyone for any reason.
• We also believe that our organization should mirror the girls and communities we serve, so our Girls Inc. community of management, staff, and volunteers reflects the girls and young women who participate in our programs.