About

Part Time Virtual Assistant About Us We are a small, fast-moving real estate investment startup using AI to accelerate operations, research, and decision-making. We need a highly reliable Virtual Assistant who can work in ambiguity, stay organized, and support day-to-day operations as well as ad-hoc projects. About the Role This is an hourly, project-based role to start, with an anticipated workload of 15 hours per week. Workload may grow over time based on performance, reliability, and evolving business needs. Because we are a small startup, priorities can shift quickly, we need someone who can adapt, stay organized, and keep things moving without constant supervision. You should be a proactive problem-solver who anticipates needs, identifies gaps before they become issues, and proposes improvements. This role involves a mix of administrative support, digital organization, research, CRM updates, file cleanup, and operational tasks that help leadership stay focused on high-level work. We are an AI-forward team, so we expect you to actively use AI tools to increase efficiency, improve accuracy, enhance research, and streamline workflows. If you enjoy figuring things out, building structure where there isn’t any yet, and jumping into whatever is needed you’ll thrive here. What You’ll Do • Executive support- email triage, scheduling and calendar coordination • Organize digital files and folder structures (SharePoint) • Enter and update deal information in our CRM • Clean and organize data in Excel (dedupe, format, structure) • Conduct research using both traditional methods and AI tools • Support general admin tasks across the company as needed • Assist with travel coordination and document preparation • Take on additional tasks in a startup environment where everyone pitches in Qualifications • Real estate experience required (investment, transactions, acquisitions, etc.) • Native-level English fluency (written and verbal) • Proficiency with Microsoft Office, Sharepoint, Outlook, CRM systems • Demonstrated ability to use AI tools (ChatGPT, Claude, Perplexity etc.) to increase efficiency • Highly organized, detail-oriented, and comfortable working with limited direction • Able to work during or near PST hours • Ability to create or refine workflows and processes In your response please include: 1. Describe your real estate experience in detail. Please include the types of projects, transactions, or responsibilities you’ve handled, and the level of autonomy you had in those roles. 2. What is your current weekly availability, and how might that change in the next 1–3 months? Please include your hours in PST and note any upcoming limitations or schedule constraints. 3. Describe your approach to organizing digital files and creating a folder structure. What principles or methods guide how you organize information for long-term clarity and easy retrieval?