About

Summary ***NOTE: This post is utilizing our companies Hiring Team for the purpose of anonymity.**** I’m a consultant working with medical device manufacturers to help them gain payer coverage and reimbursement for new medical devices. This involves coordinating with insurers (Aetna, United, etc.), engaging medical societies (NASS, ISASS, ECRI), and supporting physicians and advocacy efforts. I’m looking for a detail-oriented, highly organized assistant to help with the research, coordination, and administrative tasks that support these engagements. You’ll be working directly with me on a variety of projects involving payer strategy, physician outreach, and market access planning. This role is ideal for someone with experience in healthcare, market access, or medical research administration, and who enjoys managing structured, process-driven work. IF YOU DO NOT LIVE IN THE U.S., ARE NOT DEEPLY FAMILIAR WITH MEDICAL INSURANCE POLICIES (COMMERCIAL, MEDICAID, AND MEDICARE) THEN PLEASE DO NOT APPLY AS YOU WILL NOT RECEIVE A RESPONSE. YOU MUST ANSWER THIS QUESTION FIRST, PLEASE UNDERSTAND THAT IF THE ANSWER IS INCORRECT THEN YOU WILL NOT RECEIVE A RESPONSE: "Define Reimbursement" (provide as short an answer as possible). --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- You will assist with: RESEARCH & DATA MANAGEMENT: --Compile and maintain tracking sheets (state, NPI, facility, outcome data). --Research and summarize relevant medical society guidelines (NASS, ISASS, ECRI, AAOS, etc.). --Identify key committee members or KOLs (key opinion leaders) from society listings or publications. --Research recent publications, guidelines, and payer coverage decisions. --Maintain master timelines and task trackers across projects (2025–2026 planning, dossier updates, etc.). ADMINISTRATIVE & COORDINATION SUPPORT --Schedule meetings with network management teams and physicians. --Conduct professional LinkedIn outreach to society committee members or payer contacts. --Prepare and format dossiers, presentations, and data tables for client review. --Track ongoing outreach, responses, and follow-up actions. --Support preparation for medical society meetings (NASS, ISASS, etc.), including lists, questions, and summaries. --Gather cost estimates or participation fees for societies and sponsorships. DOCUMENT & COMMUNICATION SUPPORT --Assist in maintaining and formatting project materials (Word, Excel, PowerPoint). --Organize versions of dossiers, engagement plans, and society submissions. --Create concise summaries of research findings and outreach results. ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- DESIRED SKILLS & EXPERIENCE --Strong research and data organization skills (MS products proficiency required). --Excellent written communication, including clear and professional email and LinkedIn correspondence. --Experience or familiarity with medical device, healthcare consulting, or payer/reimbursement environments. --Detail-oriented and process-driven with strong follow-through. --Capable of working independently and managing multiple concurrent deadlines. --Comfortable reading and summarizing clinical or policy documents. ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- ENGAGEMENT DETAILS --Part-time / project-based (initially 10–20 hours per week, potential to expand). --Remote — flexible working hours, responsive communication expected. --Ongoing projects with multiple clients. ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ IDEAL CANDIDATE You’re someone who thrives in a structured, research-heavy environment — curious enough to dig into payer and clinical topics, yet methodical and accurate when handling data, lists, and correspondence. You take pride in helping streamline complex consulting work and ensuring no detail falls through the cracks. ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ Now the Not So Fun Part: If You Can’t Handle Tasks Like These, This Isn’t the Right Role **This is a real consulting environment, not generic virtual assistant work. If the following types of tasks sound confusing, tedious, or outside your comfort zone, please do not apply. You must be able to confidently handle: --Creating and maintaining a tracking sheet with 30+ physician or facility records, including State, NPI, Practice Name, and Facility Association. --Reviewing medical society websites (NASS, ISASS, ECRI) to identify committee members, contact info, and recent guideline updates. --Conducting LinkedIn outreach to physicians or society committee members with professional, personalized messages. --Pulling recent publications or coverage criteria from payer or society websites and summarizing the key points clearly. --Preparing and formatting PowerPoint slides or Word documents for client meetings (spelling, alignment, headers matter). --Organizing research notes and deliverables with clear version control (v1.0, v1.1, etc.). --Managing follow-up lists — tracking who’s been contacted, who replied, and what the next action is. --Sending error-free, professional correspondence that reads like it came from a consulting firm, not a freelancer chat. --Keeping multiple projects straight (e.g., different device clients, timelines, and insurer processes). --Working on U.S. healthcare topics without requiring basic training in what a payer, prior auth, or clinical guideline is. If this list feels like “too much admin work” or “too detail-heavy,” it’s not a fit. If it sounds structured, important, and interesting, you’re the kind of person we want. ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ You will be asked to answer the following questions when submitting a proposal: 1. Describe a similar project you’ve supported. Tell me about a time you researched or tracked data in the healthcare, medical device, or payer/reimbursement space. What exactly did you do, and what tools did you use? This experience must be from within the last six months. 2. Attention to detail test: In one sentence, explain what “NASS” and “ISASS” are. (Do not look this up if you don’t know — just answer honestly.) 3. Task realism check: You’re asked to create a spreadsheet listing 50 surgeons, their NPIs, practice names, and locations, then find which ones are in New York or Florida. Walk me through how you would find and verify that information efficiently. 4. Writing test: Write a short (3–4 sentence) LinkedIn message you’d send to a spine surgeon who’s part of a medical society committee. The goal is to ask how their group reviews new technologies. 5. Tool familiarity: Which tools or platforms have you used to manage projects, track outreach, or organize research (e.g., Google Sheets, Airtable, Asana, HubSpot, etc.)? ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- To confirm you read this job description carefully, include the phrase “Accuracy over speed” at the top of your proposal.