About

• Description
• Employment Status: Full-Time
• FLSA Status: Non-Exempt (Hourly)
• Schedule: ex: Monday – Friday 9 am – 5pm / 35 hours per week
• Reports to: Parish Operations Director

• Paid Holidays/Holy Days
• 403b Retirement
• 401 (a) Pension Plan
• Medical, Dental, Vision, Life
• Employee Assistance Program
• Short-term/Long-term Disability

Summary

• The Records Specialist is responsible for the upkeep and/or update of Sacramental Records and Parish Census, recording new parishioner registrations, and deactivate those families who leave the parish including those that are deceased.

Position Responsibilities

• 1. Retrieves records with incomplete information to update and complete the records in the database.

• 2. Assists in pre-checking new, incoming baptism, confirmation, first Communion, and marriage records submitted by priests and deacons for accuracy as well as complete information.

3. Processes written requests for sacramental certificates received by email or fax, to include

• a. Retrieval of record(s) from archives for "Records Requests" from individuals that are incomplete.
• b. Taking completed certificates to the clergy for their signature.
• c. Preparing signed certificates.
• d. Preparing a "No Record" letter if a sacramental record is not found.
• 4. Answering incoming calls for Sacramental Records, as well as retrieving voice mail messages.

• 5. Assists other staff members as requested by Pastor or Parish Operations Director.

• 6. Follow all guidelines and policies set forth by the Archdiocese of San Antonio regarding Sacramental Records.

• 7. Enter all updates for parishioners, new or those who have left, including those that are deceased.

• 8. Other duties as assigned.

• Requirements

Minimum Qualifications

Education

• High school Diploma or equivalent
• Associate’s degree preferred

Experience

• At least four (4) years’ experience of working in an administrative role providing direct support
• Bilingual in Spanish and English

Minimum Knowledge and Skills

• Experience with Shelby computer software and Microsoft Office Applications;
• Must be detail oriented, organized, self-motivated, work well independently and on a team;
• Must have good written and verbal skills;
• Must have good critical thinking and problem solving skills.
• Practicing Catholic in good standing.
• This is not necessarily an exhaustive list of all responsibilities, skills, duties or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise as needed.
• The Archdiocese of San Antonio is an Equal Opportunity Employer.