About

We’re looking for a reliable, detail-oriented part-time bookkeeper to manage QuickBooks for four small business entities (spa, medspa, hospitality, real estate). Current transaction volume is light for two of the entities (~20 transactions/month each). This is a part-time role (≈1 hr/day + monthly close), with the opportunity to grow into higher-level financial reporting and analysis over time. You’ll be working directly with the owner, who is extremely knowledgeable in bookkeeping and finance, and actually enjoys treating financials like an art form. If you also take pride in clean books and well-presented reports, you’ll fit right in. The goal is to free up day-to-day tasks while keeping financials sharp, insightful, and actionable. Responsibilities • Update and categorize transactions in QuickBooks daily • Match receipts/invoices to expenses and keep records organized • Weekly Friday call (30–60 mins) to review cash flow, budgets, and specifics • Monthly: reconcile all accounts, close books, and prepare financial reports (P&L by entity, consolidated P&L, balance sheet, cash flow) • Flag irregularities and provide cost-saving suggestions • (Future) Assist with budgets, forecasting, and financial strategy • Bonus: Manage payroll for ~30 employees through ADP Requirements • Proven QuickBooks Online experience • Strong attention to detail and consistency • Ability to manage multiple entities in QBO • Reliable and available daily (≈1 hr) + weekly call • Growth mindset: willing to take on higher-level financial work over time • Bonus: Familiarity with ADP or similar payroll systems Time Commitment ≈25–30 hrs/month across all entities.