About

• Description
• Job Overview
• The Office Assistant will provide general administrative and clerical support for the Life Skills Center, the business office and central campus for employees of the Theodore Roosevelt Medora Foundation.

• Responsibilities and Duties
• Greets visitors and callers, ascertains nature of business, directs accordingly
• Administrative duties including answering phones and preparing documents
• Retrieves and distributes mail daily
• Ensures office is organized and runs smoothly, assists with light cleaning in the Life Skills Center
• Takes ownership of all aspects of organizing and maintaining the Life Skills Center, including submitting appropriate work order tickets for the various needs
• Completes, prepares, and distributes various forms and reports
• Orders and distributes business cards, forms, and other office supplies
• Maintains or coordinates maintenance of office equipment
• Maintain inventory of office supplies; orders new supplies as needed
• Maintains office files; implements an efficient system for other staff to access files and records
• Coordinates and maintains the vehicle fleet to ensure enforcement of the company vehicle policy
• Coordinates the tracking and distribution of lost and found items
• Participates in staff meetings and company functions as required; assist in planning company function as needed
• Complies with all TRMF policies and safety guidelines
• Carries out other duties as assigned

• Other Duties
• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
• Requirements
• Qualifications
• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skills
• Excellent phone manner – professional yet friendly and warm; able to ascertain nature of call and direct/handle accordingly
• Excellent organizational skills and attention to detail; able to work independently and as a team member
• Excellent time management skills, with a proven ability to meet deadlines
• Ability to prioritize tasks and maintain confidentiality
• Ability to function well in a high-paced work environment
• Basic understanding of how to operate standard business equipment
• Proficient with Microsoft Office Suite or related software
• A flexible schedule to meet the demands of TRMF operations; to include days, evenings, weekends and holidays

Education and Experience

• Bachelor’s degree in Business Administration or related field preferred
• Three to five years of experience in various office functions preferred

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer
• Must be able to lift up to 15 pounds at times