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Initial Posting Date: 10/24/2025 Application Deadline: 11/09/2025 Agency: Secretary of State Salary Range: $5,593 - $8,562 Position Type: Employee Position Title: Military and Overseas Voting Program Administrator (Operations & Policy Analyst 2) Job Description: We have one full-time Limited Duration opportunity in the Elections Division at the Secretary of State located in Salem expected to continue through June 30, 2027, and may be extended based on funding. We will also consider a Job Rotation for current, regular status State of Oregon employees in good standing in a permanent position (this includes regular status employees who have completed trial service) and have approval from their supervisor before applying. Temporary and Limited Duration employees are not eligible for this job rotation. To see full details on how to apply see "How to Apply" section of this recruitment. LOCATION: Salem, OR In-state remote work is available for this position with supervisor approval. See definition and requirements of remote work for the Oregon Secretary of State’s Office: Remote work with the Secretary of State’s Office SALARY: $5,593 - $8,562/per month Non-PERS Rate $5,927 - $9,076/per month PERS Rate WHAT YOU WILL DO: In this role, you will develop, maintain, and administer the military and overseas voting program for the State of Oregon. In particular, you will lead the adoption of new technologies to enhance the experience and reliability of the election experience for military and overseas voters and ensure county compliance with applicable federal and state law. This is accomplished in part by, but not limited to: Program Development and Maintenance Preparing and assisting counties and vendors with the implementation and ongoing operation of technologies that serve Oregon’s military and overseas voting population. Providing ongoing remote guidance and support to county election offices to ensure optimal performance of technology solutions and service delivery to voters. Managing disbursement of grant funds, in coordination with SOS Business Services Division, and preparing quarterly progress and performance reports. Developing and providing subject matter training and guidance statewide, including creating and maintaining troubleshooting documents, standard procedures, and knowledge database for county and state users. Integration Working with stakeholders to develop requirements ensuring interoperability of systems between state owned and county owned products. Facilitating technology product set up and integration with counties, including acting as liaison with vendors to ensure complete system testing and configuration to ensure smooth integration. Analysis and Policy Recommendation Drafting, reviewing, and editing administrative rules, division policies, and proposed legislative changes that relate to elections system operability and integration. Review proposed state and county changes to military and overseas voting program, analyzing impacts on resources, staff, and compatibility. Performing statewide oversight of vendor activities, ensuring they comply with statewide election schedules. For explicit duties, please request a copy of the position description from HR.SOS@SOS.oregon.gov. TO QUALIFY: Studies have shown that women and people of color are less likely to apply for jobs unless they meet every one of the qualifications listed. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. We would encourage you to apply, even if you don't meet every one of our desired qualifications listed. Your application must demonstrate education and/or experience in the following: A Bachelor's Degree in Business or Public Administration, Behavioral or Social Sciences, Finance, Political Science or any degree demonstrating the capacity for the knowledge and skills; and two years professional-level evaluative, analytical and planning work. OR; Any combination of experience and education equivalent to five years of experience that typically supports the knowledge and skills for the classification As the most competitive candidate, your application will demonstrate the following requested skills and experience: Demonstrated in-depth knowledge of, or the aptitude to quickly obtain an in-depth knowledge of, military and overseas voting laws, rules, policies, and processes. Excellent written and verbal communication skills, including the ability to communicate clearly and concisely to engage with a wide and diverse audience. Experience working collaboratively with a wide range of partners and stakeholders to problem-solve and develop solutions to problems impacting several agencies. Experience developing IT system requirements, including developing statements of work and reporting. Taking initiative – experience taking proactive measures to create program or workflow efficiencies. Resiliency – ability to deescalate confrontational conversations. Strong interpersonal skills – ability to build rapport with others. Organizational skills – ability to plan work and follow up on task assignments while meeting overlapping deadlines in a fast-paced environment. Proven ability to promote a team-oriented environment. Preference may be awarded to candidates with Elections administration experience. Election administration experience means professional work experience directly engaged in the election process. Examples include working as a government employee conducting elections-specific tasks, such as creating ballots or answering voter questions, or providing professional services directly to a government entity which conducts elections, such as a county election administrator. If you are unsure whether you meet the qualifications of this position, please feel free to contact us to discuss your application. HOW TO APPLY: Click apply Upload your resume Complete job history and education sections to clearly demonstrate how you meet minimum qualifications for the position Complete application questionnaire Submit your finalized application Complete additional inbox questionnaires on confidentiality and veteran status Check back periodically for additional actions Please note: you must attach your resume to your application and complete the job history and education sections of the application. Failure to submit the required materials will remove your application from consideration. ABOUT THE AGENCY: The Oregon Secretary of State is one of three constitutional offices created at statehood. As an independent constitutional officer, the Secretary of State answers directly and solely to the people of Oregon. The Secretary of State employs approximately 245 full-time, part-time, and temporary employees. The Secretary oversees the functions of seven program divisions: Archives, Audits, Corporation, Elections, Business Services, Information Systems, and Human Resources. OUR MISSION: Build trust between the people of Oregon and our state government so that public services can make a positive impact in peoples’ lives. OUR VISION: We envision an Oregon without barriers, where we lead with our values and believe every voice should be heard. We do so by: Building equitable access to our democracy. Making tools easily available to achieve economic success. Ensuring state resources are used sustainably, efficiently and accountable to the public. Honestly acknowledging Oregon’s history. OUR VALUES: Access for all We elevate equity through identifying and actively eliminating barriers. Authenticity We have integrity and are honest and true to ourselves and others. Clarity We share stories, using plain language to increase understanding and impact. Respect We are committed to serving the people of Oregon and strive to understand all viewpoints. Service We are responsive and prioritize the needs of current and future Oregonians we serve. For more information about the Oregon Office of Secretary of State, please visit: State of Oregon: Oregon Secretary of State - Home WHAT’S IN IT FOR YOU: Family Friendly Work Life Balance (paid time off, 12 holidays, 3 personal days, short and long term disability benefits) Take Care of Yourself and Your Family (comprehensive employee benefits, choice of medical plans, vision plan, life insurance, child care flexible spending account, employee assistance program) Celebrate Uniqueness: Diversity and inclusion are cornerstones of our values. We recognize that diversity and inclusion are critical to developing a talented, high-performing workforce and are committed to providing a supportive work environment in which all of our employees can thrive and reach their full potential. We strive to maintain a culture that attracts, develops and retains a diverse workforce that closely mirrors the residents of our community. We learn from and respect the cultures in which we operate and value the uniqueness of individual talents, experiences and ideas. Invest in Your Future: (Pension plan, deferred comp, short and long term disability plan, flexible spending accounts for healthcare and dependent care) Be Appreciated (employee recognition events, agency unique employee recognition program allowing for additional leave options such as vacation buy-out and sick leave roll-over, dynamic employees doing impactful work) ADA: At the Secretary of State, we value community and foster a sense of belonging for our employees See our current job listings and internship opportunities, compensation, and benefits here: Careers with the Secretary of State. ADDITIONAL INFORMATION: Additional applicant screening will depend on the number of qualified applications received. Screening may include skills testing, the results which may be used as part of the applicant evaluation process. Candidates whose background most closely matches the qualifications and required/requested skills of this position will be invited to an interview. Any information you submit may be verified. Successful candidates will require professional reference checks and must pass a criminal history check. Adverse background data may be grounds for immediate disqualification. Eligible veterans who meet the qualifications will be given veterans' preference. For further information, please see the following website: Veteran Resources. You may also call the Oregon Department of Veterans' Affairs at 1-800-692-9666. The Secretary of State does not offer VISA sponsorships. Within three days of hire, you will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States. The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect the additional 6%. QUESTIONS? For additional information you may contact us at HR.SOS@SOS.oregon.gov. The Oregon Secretary of State is an equal opportunity, affirmative action employer committed to a diverse workplace. Oregon state government is a large organization by nearly any standard. With over 40,000 employees working all over the state, in small communities and large, we are proving that government can be innovative. We work as a team, challenging ourselves to be better, faster and more efficient with taxpayer dollars. After all, when every day we are responsible for caring for the needs of a diverse population and thriving business community, we simply must have the best and brightest workforce. If you take responsibility for your actions, are passionate about helping others succeed, and have a reputation for excellence and honesty, why not make Oregon state government your next career move? Joining our team means you open the door to many possibilities. From entry level to executive, outdoor work to policy setting, we have a role for nearly every calling, expertise and background. If you’re looking at us from across the country (or beyond!), know that Oregon is one of the most beautiful places on earth. Made up of seven diverse regions, Oregon has the ocean, mountains, valleys, high desert, cities, small towns, and almost everything in between. Oregon “flies with her own wings.”