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Job Description Summary Department - Public Defense Services Job Description OPEN TO CURRENT PIMA COUNTY EMPLOYEES ONLY Job Type: Classified Job Classification: 5480 - Legal Office Supervisor Salary Grade: 12 Pay Range Hiring Range: $27.33 - $32.79 Per Hour Pay Range: $27.33 - $38.26 Per Hour Range Explanation: Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity. Pay Range is the entire compensation range for the position. The Pima County Public Defender's Office is seeking a Legal Office Supervisor to manage our Legal Processing Support (clerical) team. The Legal Office Supervisor is responsible for overseeing daily operations, including training new staff, assigning work duties, and ensuring efficient workflow. This role involves reviewing cases appointed to the Public Defender’s Office and collaborating with Attorney Supervisors to facilitate appropriate case assignments and withdrawals. This position works closely with office administration to improve processes and ensure efficiency. Additional responsibilities include administering performance evaluations and disciplinary actions for the staff on that team. This role requires interpersonal skills, attention to detail, and organization to be successful. This position is part of the Public Defense Services Department, Public Defender Division, and reports directly to the Public Defender’s Legal Office Support Manager. Preference will be given to current employees of the Public Defender’s Office. For more information on the Pima County Public Defense Services Department and the offices in this department, please visit their website at: www.pima.gov/pds Essential Functions: As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department’s need and will be communicated to the applicant or incumbent by the supervisor. Supervises, trains, and evaluates staff to ensure effective and efficient legal support operations; Manages daily workflow and caseloads to maintain operational efficiency and meet deadlines; Collaborates with leadership in strategic planning to improve division performance and service delivery; Ensures accurate preparation and processing of legal documents, including complaints, motions, and disclosures, in support of attorneys; Oversees and trains staff in proper use of document management systems and electronic filing procedures across various courts; Researches and compiles daily, weekly, and monthly performance metrics and reports for internal use and decision-making; Schedules and conducts job interviews, performance evaluations, and employee development plans; Trains staff in the use of legal case management systems to ensure consistent and accurate documentation; Coordinates file closeouts and ensures compliance with legal and procedural requirements; Maintains up-to-date knowledge of court procedures and legal office operations to support accurate staff guidance. Minimum Qualifications: Bachelor’s degree from an accredited college or university in legal studies, criminal justice, business or public administration, political science or a related field as determined by the department head at the time of recruitment. (Relevant experience and/or education from an accredited college or university may be substituted.) OR: Three years with Pima County in a Paralegal or related position as determined by the department head at the time of recruitment. Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application. Selection Process: Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.    Supplemental Information: Licenses and Certificates: Some positions require a valid Arizona Class D driver license at the time of application or appointment. Failure to obtain / maintain the required licensure shall be grounds for termination. Special Notice Items: Some positions may require satisfactory completion of a personal background investigation by the court or law enforcement agencies, due to the need for access to County Attorney and Court facilities, records, and communication systems. The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County. Physical/Sensory Requirements: Physical and sensory abilities will be determined by position. Working Conditions: Working conditions will be determined by position. EEO Information: Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law. Pima County stands out as an exceptional workplace, offering a supportive environment that fosters professional growth and personal satisfaction. As one of the largest employers in the region, Pima County prioritizes its commitment to creating a diverse and inclusive workplace, recognizing the unique contributions of each employee. Embracing innovation and collaboration, Pima County provides multiple opportunities in which individuals can make a meaningful impact on their community. One of the key advantages of working for Pima County is its comprehensive benefits package. Employees enjoy competitive salaries, generous health insurance coverage, and retirement plans that contribute to long-term financial security. Pima County recognizes the importance of a healthy work-life balance, offering flexible work schedules, a generous family leave policy and wellness programs that prioritize employee well-being. Furthermore, Pima County takes pride in fostering a culture of continuous learning and development. Employees benefit from opportunities for professional advancement through training programs, workshops, and educational reimbursement programs. In addition, a County-wide employee recognition program rewards employees who exemplify the County values of being accountable, respectful and ethical as well as providing great customer service. By joining Pima County, individuals become part of a dedicated team working towards a common goal: enhancing the quality of life for residents and building a vibrant future. Pima County is not just an employer; it's a community that values its employees, encourages their growth, and invests in their success.