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Position Title: Lead Schedule Specialist Compensation: $18.45 - 20.34 Department: CSH Deans Office_A Start Date: 12/01/2025 About this opportunity: Ball State University is searching for a service and detail-oriented person to join our team in the College of Sciences and Humanities. This position is responsible for maintaining an accurate and vibrant course schedule within the college and functions as the principal coordinator between the college departments and the CSH Deans Office in creating and maintaining that schedule. The College of Sciences and Humanities is committed to maintaining a positive, collaborative, and inclusive work environment, where your success is supported. This is a full-time opportunity that comes with a great benefits package, including generous paid time off and 10 paid holidays, University-funded retirement programs, medical and prescription plans, dental, flexible spending and health savings accounts, tuition discounts, and much more! Come be a part of our team! This position requires a full-time on-campus presence. Candidates for searches must have current authorization to be employed in the U.S. without employer sponsorship. Candidates for searches must have current authorization to be employed in the United States without employer sponsorship. What you'll do and what you'll bring: Position Function: The Lead Schedule Specialist for the College of Sciences and Humanities serves a critical role in creating and maintaining an accurate and vibrant schedule within the college and functions as the principal coordinator between the departments and the CSH Deans Office. This position serves as a lead for two part-time Schedule Specialists within CSH to promote coordination with not only the college schedules but also with faculty loading. This position serves as a primary resource for internal offices with regard to scheduling and loading policies and procedures. Working directly with the college Director of Budget and Resource Planning, this position helps to build accurate and precise faculty load information each of the three semesters. Duties & Responsibilities: 1. Serve as a lead for the scheduling team, overseeing the work of part-time Scheduling Specialists; train, assist and troubleshoot all areas of the scheduling and faculty load across CSH. 2. Train new staff (department chairpersons, administrative coordinator, and department staff) within CSH with regard to scheduling and faculty load process and policies. 3. Assist college Director of Budget and Resource Planning in building faculty load schedules; including both instructional and non-instructional load; entering information in Banner in preparation of running the FLAC process. 4. Monitor, troubleshoot, and manage departmental and college course input into Banner; serve as the main point of contact for all issues related to class scheduling and faculty load. 5. Work with Senior Systems Specialist for Academic Affairs to assist in monitoring data integrity standards for all schedule and faculty load related data. 6. Support college and department initiatives to analyze and plan term-by-term course offerings to maximize schedule effectiveness and a robust set of course offerings. 7. Evaluate CSH schedule requests for adherence to campus policies and procedures; contact college departments for supplementary information and justifications as necessary. 8. Utilize 25Live to maximize efficiency with classroom space allocation; place all Chemistry and Biology classes within FB (Foundational Sciences Building) as part of schedule build process. 9. Track CSH enrollments for Associate Dean. 10. Collect and organize data for College reports on progress toward meeting Strategic Plan Priorities for Action. 11. Attend weekly schedule specialist meetings conducted by University Scheduling Coordinator. 12. Perform other related duties as assigned. 13. Maintain regular and predictable attendance. Minimum Qualifications: Associate degree or equivalent combination of education and related experience; or two years of related experience will be accepted in lieu of an associate degree. At least three years of office administrative, secretarial or related experience. Strong organizational skills. Preferred Qualifications: Bachelor’s degree. Experience with academic scheduling systems. Banner experience; supervisory experience. Some experience using R25; project management/coordination. Data entry experience. Familiarity with academic procedures and calendars. Strong communication skills. Ability to work independently as well as collaboratively. How to apply: For inquiries, please contact: Dr. Kevin Smith, Associate Dean - College of Sciences and Humanities Email: ksmith@bsu.edu Please follow upload instructions to attach all of the required supporting documents listed below. NOTE: Do not use the Autofill feature for resume: Cover Letter Resume Applications must be received by November 17, 2025, at 12:01 AM. What we offer: At Ball State University, we understand the importance of balancing professional responsibilities with personal well-being. That's why we offer paid 10 to 24 vacation days, 12 sick days, and 10 holidays a year. Plus, our paid parental leave (6 weeks) is there for life's most significant moments. We offer affordable health and dental insurance, robust long-term disability and life insurance plans, as well a range of retirement benefits to provide financial security to you and your family. These benefits ensure that you can focus on your work and personal growth without worrying about the unexpected. When you work for us, you are family. And to show our support of your family, we will cover 90 percent of your child's (or children's) undergraduate college tuition at Ball State. We do the same for you. In fact, we'll cover 100 percent of the tuition costs for you to earn your undergraduate degree and 80 percent of your graduate tuition. This offer is good from the very first day you start. It's just one way we do our part to uplift you. Let's fly together toward a secure and prosperous tomorrow. Curious about our excellent benefits package? We have developed a calculator that show you the value of our core benefits. Select the Total Compensation Calculator - Staff (Exempt) and download our calculator spreadsheet. Goodness requires action to grow. We're dedicated to doing our part to keep goodness growing in Muncie, at our university, and as far beyond as possible. That's where you come in. When you join our team, you become part of goodness in action. Our main priority: uplifting students so they can discover their full potential. This is how we fly. There are about 3,000 full-time faculty and staff in the Ball State University work family. Each brings unique gifts to help us be the kind of institution we want to be. In return, we do our best to take care of them through comprehensive medical and dental plans, a Health Savings Account (which we contribute to), and a whole range of wellness, retirement, and other benefits like covering the cost of tuition at Ball State for you and your family. We can offer you more. Where you live matters just as much as where you work. We get it. That's why we've invested since the very beginning in making our hometown work. On campus, find state-of-the-art facilities and one-of-a-kind arts and cultural events. In Muncie, you'll find a warm and welcoming community with affordable housing and a vibrant downtown arts, food, and music scene. What could be better? You here - for starters. Ball State University is an equal opportunity employer. All qualified applicants will receive equal consideration for employment without regard to race, religion, color, sex (including pregnancy), sexual orientation, gender identity or gender expression, disability, genetic information, ethnicity, national origin or ancestry, age, protected veteran status, or any legally protected status. Ball State provides accommodations to qualified individuals with disabilities who can perform the essential functions of the position. Contact the Assistant Director of Equal Opportunity and ADA Coordinator, John Bowers, at 765-285-5163 for assistance. People and Culture Services Administration Building (AD), Room G008 2000 University Avenue Muncie, IN 47306 8:00 a.m.-5:00 p.m. Monday-Friday Phone: 765-285-1834 Fax: 765-285-8663