About

Charity Smiths is a forward-thinking consulting firm dedicated to empowering nonprofit organizations through innovative approaches in strategic planning, project management, executive coaching and more. We seek a talented Google Workspace Administrator with Google Site expertise to transform our current infrastructure into a robust, scalable, and secure platform that aligns with our growth goals. Since we are comprised of non-profit experts and our time and energy has been dedicated to our clients, we have had little time to learn how to leverage Google Workspace's significant offerings and our lack of understanding has highlighted several pressing issues, such as: - Difficulty in file attachment within shared drive forms, which hampers efficient data collection from clients. - Lack of a structured method to protect our intellectual property, including custom scripts and formulas. - Absence of a defined organizational framework to support team growth. - No established protocols for the secure transfer of client data, ensuring the confidentiality of our proprietary methods. As we aim to onboard nonprofit consultants with specialized skills such as; grant writing, event planning, CRM implementation, legacy giving, and more—we recognize the urgent need for a well-organized Google Workspace environment. This will not only facilitate our growth but also uphold our commitment to professionalism and security as we manage the sensitive data of our well meaning clients. Specific to Google Sites, we need; Internal Team Operations Hub Create a comprehensive Google Site serving as our team command center: - Real-time Google Sheets dashboard integration (client pipeline, revenue tracking, team performance) - Centralized template library with brand-compliant documents - Standard operating procedures and training materials - Project management tools integrated with Google Calendar and Drive - Automated workflow systems for team coordination Client Collaboration Portal System Develop standardized client portal template with: - Project-specific workspaces with secure, isolated access - Real-time project tracking integrated with our master Google Sheets - Document collaboration hubs with version control - Custom Google Forms for client feedback and data collection - Automated notifications and milestone updates Service-Specific Landing Sites Build targeted Google Sites for each service line: - Grant Management Portal: Public-facing site with opportunity database and application tracking - Board Management Resources: Tools, templates, and governance materials - Strategic Planning Hub: Assessment tools and implementation guides - Executive Coaching Center: Progress tracking and resource libraries We also need your guidance and expertise, as we hope you will have a passion for our business and wish to contribute your own innovative ideas to fully leverage your expertise in service to these amazing charities who are making significant positive changes in the world. Our operations are primarily supported by Google Workspace tools such as Sheets, Forms, Drive, Docs, and Calendar, enhanced by custom Google Apps Scripts and formulas to streamline collaborative efforts with clients. We also utilize Slack for project management, Canva for branding and design, Loom for tutorials and system explanations, and both Zoom and Google Meet for video conferencing. Essential Qualifications: - Google Workspace certification (Professional Cloud Architect, Workspace Administrator, or equivalent) - Portfolio of Google Sites business implementations with client references - Demonstrated experience protecting intellectual property in collaborative environments - Professional liability insurance (minimum $1M coverage) - Proven track record At the end of all of this, we hope to end up with a Google Workspace Administrator's Manual including linked Loom videos on how to manage all areas of this project, and doing the same for each organizational unit to help us with fluid onboarding as we expand, so we would ask that you keep this in mind as you help build. Ideally everything goes great and we could have a long and mutually rewarding relationship together. Join Our Team! If you are a skilled Google Workspace Administrator with a passion for optimizing and securing digital workspaces, we encourage you to apply and become an integral part of our exciting journey toward growth and innovation.