About

We are building a fast-moving international operation in the luxury real-estate and media sector. Our company works in multiple global markets (Ibiza, Dubai, Miami, Los Angeles, Marbella, Sydney, Bali) producing high-end visual content and coordinating a network of teams, freelancers, and data specialists. We are looking for a Global Operations Lead who can help organize, streamline, and manage processes across: • data acquisition & lead research • freelancer coordination (content teams, editors, researchers) • production scheduling • delivery timelines • workflow consistency • quality control • communication across markets This is not a simple administrative role. We need someone who thrives in fast environments, thinks in systems, and can keep multiple moving parts synchronized without constant supervision. ⸻ Responsibilities 1. Operations & Workflow Coordination • Oversee the daily flow of data, content tasks, schedules, and deliverables • Follow up with freelancers and ensure deadlines are met • Troubleshoot operational blockers quickly and proactively • Maintain clarity across all teams working in different time zones 2. Process Building & Optimization • Create simple, clear SOPs for recurring processes • Identify inefficiencies and improve workflows • Build repeatable systems that reduce manual work 3. Cross-Market Coordination • Manage tasks and projects in 5–7 global markets • Ensure information moves correctly between research teams, production teams, and management • Maintain communication without micromanagement 4. Quality & Reporting • Ensure data and project outputs meet standards • Provide daily/weekly progress summaries • Flag risks early and propose solutions ⸻ Required Skills • Strong operations/coordination background • Experience working with remote teams • Experience managing multiple workflows simultaneously • High level of organization and personal accountability • Excellent communication and follow-up discipline • Ability to work independently without needing step-by-step instructions • Experience with tools such as: • Project management platforms (Asana, ClickUp, Trello, Notion) • Data/lead tools (any experience is a plus) • Cloud file environments (Google Drive) • Basic automation or workflow experience is a plus ⸻ Who This Role Fits • People who enjoy fast-paced, high-output environments • People who can think clearly under pressure • Natural problem-solvers who don’t wait to be told what to do • People who can manage multiple markets, freelancers, and deliverables • People who want long-term collaboration and responsibility ⸻ What We Offer • Long-term, full-time partnership potential • High responsibility and autonomy • Work with a dynamic international team • Clear KPIs and stable workflows • Paid test project before long-term hire ⸻ ⚠️HOW TO APPLY⚠️ Please include: 1. Brief introduction (4–6 sentences) 2. Examples of operations systems you ran or built 3. Tools you use for workflow coordination 4. Your availability 5. 1–2 sentences on how you handle pressure or last-minute operational issues Only candidates who follow these steps will be considered.