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Role type: Full Time; Fixed Term for 12 months Faculty: Faculty of Arts Department/ School: Office of the Dean Salary: UOM 6: $100,847 - $109,163 p.a. plus 17% super Support academic leadership while contributing to faculty success and developing high-level administrative skills. Apply now to play a vital role in supporting the Faculty of Arts' executive team and driving operational excellence. Investing in you - benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities. The University of Melbourne We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website. Your next career opportunity As the Executive Support Officer in the Office of the Dean, Faculty of Arts, you'll provide crucial support to the Faculty Executive Director and Associate Deans. This role offers you the opportunity to develop high-level administrative skills, contribute to the faculty's success, and work closely with senior academic leadership. You'll gain invaluable experience in university operations, stakeholder management, and executive-level support in a dynamic academic environment. Your responsibilities will include: Provide Executive Support: Manage diaries, correspondence, and act as a key interface for the Faculty Executive Director and Associate Deans with internal and external stakeholders. Coordinate Committees and Events: Undertake Executive Officer duties for committees, including organising meetings, preparing documentation and taking minutes, as well as assisting with event management. Manage Administrative Processes: Oversee travel arrangements, room bookings, and assist with academic performance reviews and recruitment practices. Drive Continuous Improvement: Identify and implement process improvements, maintain effective record-keeping systems, and provide training to team members. You may be a great fit if: You are a highly organised and discreet professional with excellent communication skills, capable of providing high-quality executive support and managing sensitive information in a fast-paced academic environment. You may also: Have experience in providing executive-level support in a complex organisation. Possess excellent interpersonal skills and the ability to interact professionally with diverse stakeholders. Demonstrate strong attention to detail and the ability to manage multiple priorities effectively. Have proficiency in Microsoft Office suite and experience with administrative systems. Show initiative in identifying and implementing process improvements. Be committed to maintaining confidentiality and adhering to university policies and procedures. For further information please refer to the attached PD. What we offer you! We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfillment, including: Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being Progressive, considerate leave provisions to empower your work-life balance Salary packaging and access to a range of discounted services including Bupa health insurance Health and well-being services including a leading Employee Assistance Program For more information check out our benefits page! Your new team – Office of the Dean The Faculty of Arts at the University of Melbourne is widely recognised as Australia’s foremost centre for the study of the Humanities and Social Sciences, bringing together leading scholars and educators across forty disciplines. We play a unique role at the University in preparing Melbourne students to be global citizens: as the largest community of Humanities and Social Sciences scholars in Australia, including the nation’s most significant concentration of language experts, we are forming the next generation of critical, ethically minded, responsible graduates who have the cultural competence to work constructively, respectfully and effectively in communities and workplaces around the world. Be Yourself The University of Melbourne is an Equal Opportunity Employer and a child-safe organisation. We believe the diversity of our community enriches us all, and we are committed to creating an inclusive and fair workplace where everyone is valued, respected, and empowered to succeed. We welcome applicants from all backgrounds, identities, and experiences. Discover more about Diversity and Inclusion at UniMelb. We're committed to a barrier-free recruitment process and ongoing workplace support, providing reasonable adjustments throughout. We warmly encourage applications from people with disabilities. For assistance, please contact Kim Groizard on +61 3 9035 3218 or at hr-careers@unimelb.edu.au (subject: 'Recruitment Adjustments'). Contact details for other enquiries are located at the bottom of this page. Find more information for applicants requiring reasonable adjustments. Aboriginal and Torres Strait Islander Applicants We aspire to be the University of choice for Indigenous Australians. Our Indigenous strategy, Murmuk Djerring outlines our investment and support for Aboriginal and Torres Strait Islander staff and students. Indigenous applicants are encouraged to connect with our Indigenous Employment & Development team at oied-hr@unimelb.edu.au for further information and support. Please note: This role requires current valid work rights for Australia. Visa sponsorship is not available. A Working with Children Check (WWCC) is required for all positions. If successful, we'll guide you through the WWCC application process during onboarding and reimburse the cost. Join Us and unlock your career potential! If this role is right for you, please apply with the following documents: Resume Cover Letter outlining your interest and experience The responses against the Selection Criteria^ (found in the Position Description) Learn more about the application process, including tips and FAQs. For recruitment queries, email Anna Gradoboeva hr-careers@unimelb.edu.au. Include the Position Number and Job Title in the subject line. Please do not send applications to this email address. For job-specific queries, refer to the contact details in the Position Description. Applications close: 21st January at 11:55 PM; Melbourne time zone. Position Description: JR-007536 Executive Support Officer, Office Of The Dean_PD.docx Explore leadership opportunities to shape the future and growth of the University of Melbourne - Executive Opportunities Welcome to the University of Melbourne – where our vision for positive societal change creates impact. Join our community of world-class thinkers, where innovation thrives, and your ideas shape the future. Why choose us? You'll work among the best, pushing the boundaries of knowledge with passion. Whether you're driving groundbreaking research, inspiring the next generation through teaching, or providing essential professional services, we empower you to excel. At the University of Melbourne, your potential is our priority. Elevate your career, make a real difference, and be part of a diverse community that values your unique contribution. Your journey to professional and personal growth starts here. Discover more at - https://about.unimelb.edu.au/ At the heart of our mission is a commitment to enriching society through education and research. Through our strategy "Advancing Melbourne," we're not just shaping our own future; we're shaping the future of the state, the nation, and our global community. Together, we propel Australia forward, positioning it as an ambitious, forward-thinking leader on the world stage. Our staff play a key role in elevating Australia's reputation and influence globally. Your contributions are the driving force behind our ambition to be a leading force for positive change. Join us, and let's advance Melbourne – and the world – together. Discover more The University has committed to a strategic vision which aims to create a thriving, fair and diverse university community, working together respectfully to make a difference to each other and in the world. Join us on our journey to build a future where everyone in our community can feel a strong sense of belonging, and diverse perspectives fuel success. Discover more Want to know more about us, our processes, or future opportunities? We would love to connect with you! Get in touch with our friendly Talent Acquisition team at hr-careers@unimelb.edu.au