About

• Description
• Position Overview
• The Executive Assistant will provide comprehensive administrative and strategic support to the CEO of a dynamic manufacturing company. This role serves as a trusted partner to the CEO, managing complex schedules, facilitating communication across all levels of the organization, and ensuring the efficient operation of the executive office.

• Key Responsibilities
• Executive Support & Calendar Management
• • Manage and prioritize the CEO's complex calendar, scheduling meetings, appointments, and travel arrangements with discretion and foresight
• • Anticipate scheduling conflicts and proactively resolve issues before they arise
• • Coordinate executive meetings including agenda preparation, material compilation, and follow-up action items
• • Screen and prioritize incoming communications, determining urgency and appropriate response channels
• Communication & Liaison
• • Serve as primary point of contact between the CEO and internal/external stakeholders
• • Draft, edit, and proofread correspondence, presentations, and reports on behalf of the CEO
• • Facilitate communication flow between the CEO and senior leadership, plant managers, and department heads
• • Manage confidential and sensitive information with the highest level of discretion
• Meeting & Event Coordination
• • Organize and coordinate executive leadership meetings, board meetings, and company-wide events
• • Prepare detailed meeting materials, presentations, and briefing documents
• • Attend meetings as needed to capture action items and ensure timely follow-through
• • Coordinate site visits to manufacturing facilities and vendor locations
• Project Management & Special Initiatives
• • Lead and support special projects as assigned by the CEO
• • Track progress on key initiatives and provide status updates
• • Conduct research and analysis to support strategic decision-making
• • Coordinate cross-functional teams to execute CEO priorities
• Operational Excellence
• • Manage expense reports, invoices, and budget tracking for the executive office
• • Maintain organized filing systems for both digital and physical documents
• • Develop and implement processes to improve efficiency in the executive office
• • Coordinate travel logistics including complex domestic and international itineraries

• Requirements
• • Bachelor's degree or equivalent experience
• • 3-5+ years of experience supporting C-level executives, preferably in manufacturing or industrial sectors
• • Exceptional organizational skills with ability to manage multiple priorities simultaneously
• • Strong written and verbal communication skills
• • Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• • Demonstrated ability to handle confidential information with discretion
• •
• Professional demeanor with strong interpersonal skills

Preferred

• • Experience in manufacturing, industrial, or production environments
• • Familiarity with ERP systems and project management software
• • Knowledge of manufacturing processes and terminology
• • Experience coordinating board meetings and investor relations activities
• Key Competencies
• • Proactive problem-solving and critical thinking
• • Exceptional attention to detail and accuracy
• • Ability to work independently with minimal supervision