About

• Description

DESCRIPTION OF POSITION

• The Development Operations & Database Administrator coordinates and implements donor and board related administrative tasks. This includes donor and board communications, managing the donor database (Raiser's Edge), event planning, and handling financial records. The position also involves preparing reports, board meetings, and other fundraising support activities.

ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE THE FOLLOWING

• Manage donor database, maintain key records, and produce necessary reports and thank-you letters
• Process and record incoming donations and reconcile records with the Finance Department
• Prepare reports and presentations for the Board and volunteer committees
• Organize board meetings, including creating electronic and hard-copy packets, attending meetings, taking minutes, and tracking board activities
• Assist the Department in meeting the agency’s fundraising goals via administrative support
• Publish recurring fundraising reports
• Process thank-you letters/cards on behalf of the CEO and/or Director of Philanthropy
• Answer donor inquiries regarding tax deductibility and matching funds
• Provide statements to donors periodically or upon request
• Assist with producing and mailing annual tax receipts
• Maintain professional, positive interactions with staff, board members, donors, volunteers, and external stakeholders
• Formulate and communicate ideas clearly to assist workflow throughout the organization
• Handle other duties as needed, such as catering orders and other meeting preparations
• Occasional travel required throughout Southern California
• Available to attend various events throughout Southern CA (mostly San Diego) to cultivate donors, partners and sponsors
• Available for evening and weekend work as needed

JUDGMENT/DECISION-MAKING

• Duties performed under general supervision, following established guidelines
• Makes day-to-day decisions within the scope of work
• Refers complex issues to supervisors
• Prioritizes tasks in the absence of specific instructions
• Adapts to changing circumstances and maintains confidentiality in handling sensitive information

RESPONSIBILITY/OVERSIGHT – FINANCIAL & SUPERVISORY

• May supervise the work of volunteers and interns
• Responsible for processing donations, managing donor financial information, and assisting in financial reconciliation
• May purchase equipment and supplies in consultation with the supervisor

PHYSICAL DEMANDS

• Frequent sitting, standing, walking, and using hands to handle objects, tools, or controls
• Occasionally required to lift and/or move up to 10 pounds
• Frequent computer work required
• Regular travel required
• Specific vision abilities include close vision, distance vision, peripheral vision, depth perception, and focus adjustment

WORK ENVIRONMENT

• Moderate noise levels and occasional exposure to outside weather conditions
• Reasonable accommodations may be made for individuals with disabilities to perform essential functions

• Requirements

QUALIFICATIONS REQUIREMENTS

• Bachelor's degree required
• 5+ years’ experience in administration and database coordinator
• Proficient in Microsoft Office Suite (Teams, Word, Excel, PowerPoint, etc.) and Outlook
• Strong team player with excellent verbal and written communication skills
• Warm, professional demeanor with the ability to work with donors, board members, executive staff, vendors, and other stakeholders
• Proven database management experience, preferably with Raiser’s Edge
• Highly organized, detail-oriented, and capable of managing multiple projects simultaneously
• Must possess a valid California Driver’s License, working vehicle, and a good driving record
• Must pass Fingerprint and Child Abuse Index clearances from the Department of Justice
• Must meet all requirements set by Community Care Licensing for hiring employees in licensed community care facilities
• Must have working vehicle and ability to drive as needed
• EMPLOYEE STATUS: Exempt
• SALARY: $70, 304
• LOCATION: Onsite for the first 90 days and then Hybrid/Remote
• PRIMARY SUPERVISOR: CEO
• SECONDARY SUPERVISOR: Director of Philanthropy