About

Mimica's mission is to empower enterprises, teams, and individuals to reclaim their most precious resource — time and work more efficiently, with greater purpose and impact.

Our AI-powered task mining observes employee actions across the desktop and categorizes them into detailed process maps. Mimica’s process intelligence highlights inefficiencies, prioritizes improvements based on ROI, recommends the optimal technology for automation (RPA, intelligent document processing, GenAI), and provides a blueprint for building new automations and transforming work.

As the Deal Desk & Contracts Manager at Mimica, you will be the operational
backbone of our commercial motion. Your mission is to streamline the deal process
end-to-end—from initial contract drafting to final signature and invoicing—while
ensuring risk is managed and stakeholders are aligned. You will serve as a central
point of coordination between Sales, Legal, Finance, and our customers to ensure
deals close efficiently, compliantly, and profitably.

• Support Sales with pricing approvals, Order Form generation, and deal structuring in alignment with company policies.

• Draft and manage sales contracts, including MSAs, Order Forms, and amendments.

• Review and negotiate commercial terms and liaise with external counsel on legal redlines.

• Maintain internal templates and clause libraries to streamline repeatable deal elements.

• Functionally own the quote-to-cash process and drive improvements to support continued growth.

• Own the end-to-end deal paperwork process, including vendor registration forms, security questionnaires, RFI / RFP responses, and other customer-required documentation.

• Track deal status, ensuring all internal and external requirements are completed prior to contract signature.

• Partner with InfoSec, Legal, and Sales teams to complete customer requests accurately and promptly.

• Issue invoices upon deal close and coordinate with Finance to ensure timely payment and accurate revenue recognition.

• Monitor collections and support AR follow-ups with customers as needed.

• Experience in Deal Desk, Sales Operations, Contracts Management, or similar roles in a B2B SaaS or technology environment.

• Strong familiarity with SaaS contract structures, including subscription-based pricing, multi-year terms, and enterprise procurement processes.

• Excellent written and verbal communication skills with the ability to simplify legal/commercial concepts.

• Comfortable negotiating contract language and working with external legal counsel.

• Strong collaboration skills across Sales, Legal, Finance, and InfoSec.

• Detail-oriented and highly organized with strong project management skills.

• Familiarity with Salesforce, PandaDoc (or other CPQ / Proposal platforms), QuickBooks (or other invoicing/accounting tools), and contract lifecycle management systems (e.g., Ironclad, DocuSign CLM).

• Familiarity with Supplier portals like Coupa, SAP Ariba, and other enterprise procurement platforms.

• Experience negotiating legal contract terms, especially in the context of SaaS agreements, data protection, and liability.

💰 Generous compensation + stock options — aligned with our internal framework, market data, and individual skills.

🏢 Distributed work: Work from anywhere — fully remote, in our hubs, or a mix.

💻 Laptop, remote setup stipend, and co-working budget

📍 Flexible schedules and location

☀️ Ample paid time off, in addition to local public holidays

🍼 Enhanced parental leave

🧘‍♀️ Health and retirement benefits

📖 Annual L&D budget

🌴 Annual workaways and regular virtual & in-person socials

🌍 Opportunity to contribute to groundbreaking projects that shape the future of work

Note: Some benefits may vary depending on location