About

• Description
• About Terra West Management Services
• At Terra West, we don’t just manage communities—we help them thrive. With over 40 years of expertise in community association management, we partner with HOA Boards to deliver excellence in operations, compliance, and community care. Our culture is rooted in respect, collaboration, and a relentless commitment to service. We believe people come first—our clients, our residents, and our team.
• Our Core Focus
• We exist to empower community leaders and enrich neighborhoods to Inspire Community by providing proactive guidance, professional management, and exceptional customer service. Every action we take is aimed at fostering vibrant, well-run communities where people feel heard, supported, and proud to live.
• Our Core Values – We I.N.S.P.I.R.E. Excellence
• Integrity – We do what’s right, even when no one is looking.
• Nurture – We invest in people, relationships, and growth.
• Service – We exceed expectations with every interaction.
• Passion – We bring energy and purpose to all we do.
• Innovation – We embrace change and lead with forward-thinking solutions.
• Resilience – We stay strong, adaptable, and solution-focused in every challenge.
• Empathy – We listen, understand, and lead with compassion.
• At Terra West, you are joining a values-driven team that’s redefining excellence in community management.

Daily Duties and Responsibilities include

KGDO Corporate Accounting and Subsidiaries Corporate Accounting Departments

• · Responsible for the review of monthly financial statements and documentation prepared by the accounting staff.
• · Approve invoices for payment.
• · Manage cash flows.
• · Correspond with IRS and state tax agencies.
• · Preparation of annual budgets.
• · Oversees preparations, posting and analysis of General Ledger entries.
• · Oversee AR processes, ensuring timely receipt of management fees and ancillary fees due from HOAs, and maintaining industry standard aging KPI’s and collections efforts.
• · Oversees the preparation and distribution of monthly financial statements for reporting entity. Ensure financial statements are consolidated appropriately.
• · Prepares and/or reviews journal entries and supporting documentation.
• · Prepares balance sheet account reconciliations of a difficult nature.
• · Arranges for and coordinates any Ad-hoc reporting as requested by management.
• · Reviews month end accruals for reporting entity.
• · Review Payroll Reports semi-monthly for discrepancies and for recommendations on staffing.
• · Review & approve the timely payment of any liabilities & expenses and oversee / approve reporting of weekly report of payments and outstanding Accounts Payable.
• · Oversee and ensure the timely and proper distribution of 1099 Forms for all companies.
• · Oversee, review, and verify the accurate and timely reconciliation of all corporate, SFR bank, and community HOA accounts on a monthly and annual basis.
• · Execute timely payment of intercompany billing as well as distributions to parent company, if applicable. Establish accounting controls to ensure accuracy and separation of duties.
• · Review accounting departments performance measures and recommend staff changes as needed.
• · Develop and implement departmental policies and procedures.
• · Maintain proper accounting records, including accounting software data systems.
• · Work cooperatively with other department heads on projects/activities that cross departmental lines.
• · Conduct regular staff meetings with members of accounting department.
• · Ensure annual evaluations for all direct reports are completed in a timely manner and salary adjustments, if any, are noted. Similarly, ensure that all new direct reports receive performance feedback at the end of their orientation/training period.
• · Ensure that direct reports are cross-trained so that there is at least one other back-up in addition to the supervisor who can perform the position responsibilities in case of the employee’s extended absence.
• · Monitor changes in federal, state and local tax laws and regulation and offer operational recommendations based on any changes to the tax code.
• · Ensure all state and federal required filings are completed prior to due date (ex. Sales and Use Tax, Commerce Tax, etc.)
• · Develop and maintain “operations manuals” for each direct report position sufficiently detailed that a temporary worker could carry out the position responsibilities by following the written instructions.
• · Maintain banking relations and pursue new banking relationships when practicable to ensure optimal rates and limited fees for all accounts.
• · Track all loans and leases and establish goals and plans for payoff, including lines of credit.
• · Take ownership of departments and learn each position to properly be able to make recommendations on changes and staffing.
• · Return phone calls, e-mails and faxes before the end of the business day, even if only to acknowledge receipt but with an indication of when a substantive response can be expected.
• · Create reports, forecasts, and analysis for all financial operations including, income, expenses, etc.
• · Develop, implement and maintain metrics for all departments and provide analytics to Senior Leadership and Yes& Stakeholders for review.
• · Plan and assist CPA in preparation of annual reviews, annual audits, and tax filings, if applicable. Support ad hoc interaction with accounting firms when needed for financial statement preparation.
• · Participate in a wide variety of special projects and prepare a variety of special reports and assignments as requested by management.
• · Recruit, interview, hire, schedule, train, and supervise employees within department.
• · Conduct coaching, counseling, and disciplinary action; appropriately document accidents and incidents.

Single Family Residential Management Accounting Department

• · Oversee the proper monthly and annual closing procedures for all GL accounts to ensure proper payment to management.
• · Oversee SFR accounting procedures and identify and implement changes to increase efficiency and streamline processes.
• · Oversee and review the timely completion and filing of the Single Family Trust Account bank reconciliation for state compliance.
• · Oversee and ensure the timely and proper distribution of 1099 Forms for all SF owners.
• · Complete any other tasks or duties as assigned by management.

Community Management Accounting Department

• · Oversee HOA Accounting department, including financial statement preparation, GL, AR, AP, Escrow, and Recovery Service.
• · Be available for guidance on GAAP, GL, Compliance, or other regulatory questions from the HOA Accounting Departments.
• · Oversee and ensure the timely and proper distribution of 1099 Forms for all HOA accounts.
• · Attend Board Meetings or speak to Board Members upon request from President & COO or Manager/s of Accounting.

Core Competencies

To perform the job successfully, an individual should demonstrate the following competencies to perform the essential duties and responsibilities of this position

• · Attention to detail and accuracy
• · Strong interpersonal skills that translate to managerial and leadership environment
• · Excellent communications skills both written and verbal
• · Organizational and problem-solving skills
• · Ability to prioritize effectively
• · Confidentiality and judgment
• · Proficient in time management
• Requirements

Minimum Qualifications

• · Bachelor’s degree in Accounting required
• · Minimum 7 years’ experience in accounting and finance
• · Minimum 5 years managerial experience
• · Advanced knowledge of Microsoft products, including Excel, Word, & Outlook
• · Knowledge of GAAP

Preferred Qualifications

• · Knowledge of AppFolio, AvidXchange, Vantaca
• · Knowledge of NetSuite
• · Advanced degree or CPA is preferred

• DESCRIPTION

Items Carried

• Files / Board books

Distance

• 50 steps

Times per day

• 5

Maximum Weight

• 5 pounds
• MOVING/LIFTING REQUIREMENTS
• ITEM

• DESCRIPTION

Items Moved/Lifted

• Paper files

Times Per Day

• 5

Maximum Weight

• 3 pounds
• MOVING/LIFTING LEVELS/HEIGHTS
• LEVEL

• FREQUENCY

Floor

• Occasionally

Knee

• Rarely

Waist

• Occasionally

Chest

• Occasionally

Overhead

• Occasionally
• PUSH PUL REQUIREMENTS
• ITEM

• FREQUENCY

Furniture

• Frequently

Shampooer

• None

Vacuum

• None

Utility Cart

• None
• ENVIRONMENTAL CONDITIONS
• Condition

• Yes

• No
• Inside/Outside

• x
• Hot/cold Temperatures

• x
• Wet

• x
• Noise

• x
• Power Equipment

• x
• Traffic Hazards

• x
• Chemical Hazards

• x
• Heights

• x
• Dust

• x
• Close Quarters

• x