About

Bookkeeper / Administrative Assistant (Remote – USA)

Overview

Your Web Pros is looking for a detail-oriented Bookkeeper / Administrative Assistant to support our growing digital marketing and web design business. This is a remote, U.S.-based position requiring excellent organizational skills, accuracy with financial records, and the ability to manage day-to-day administrative tasks.

Responsibilities

Bookkeeping

• Record and categorize income and expenses in accounting software (QuickBooks, Xero, or similar).
• Reconcile bank and credit card statements monthly.
• Prepare invoices, process payments, and track accounts receivable/payable.
• Support preparation of financial reports and budgets.

Administrative Support

• Manage email and calendars, schedule meetings, and handle client follow-ups.
• Maintain digital files, contracts, and other documentation.
• Assist with onboarding new clients and maintaining CRM records.
• Draft simple correspondence, proposals, or internal notes as needed.
• Help with vendor communications, ordering, and light research tasks.

✅ Requirements

• Must be legally authorized to work in the United States and currently reside in the U.S.
• Proven experience as a bookkeeper, office assistant, or similar role (2+ years preferred).
• Proficiency with QuickBooks Online or comparable accounting software.
• Solid understanding of bookkeeping and basic accounting principles.
• Excellent written and verbal communication skills.
• Proficiency in Google Workspace or Microsoft Office (Docs, Sheets, Email).
• Strong organizational skills, attention to detail, and ability to manage multiple priorities independently.
• Reliable high-speed internet and a dedicated workspace.

Preferred

• Experience supporting service-based or marketing/creative businesses.
• Familiarity with CRM tools (HubSpot, Mautic, or similar).
• Basic understanding of digital marketing terminology.

Employment Details

• Job Type: Part-time to Full-time (20–35 hrs/week)
• Compensation: Competitive hourly pay based on experience
• Schedule: Flexible, with some overlap during standard U.S. (CST zone) business hours
• Location: Remote – U.S. only (no international applicants)

Why Join Us

• Work with a friendly, creative team that values quality and professionalism.
• Gain experience in a growing digital marketing and web design environment.
• Enjoy a flexible, supportive remote work culture.

Job Types: Full-time, Part-time, Contract

Pay: $17.57 - $24.00 per hour

Work Location: Remote