About

• Description
• Summary/Objective
• The billing specialist is responsible for creating and processing invoices to clients by reviewing contracts, communicating with clients and the sales operations team, and working closely with other departments.
• Essential Functions
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• 1. Review contracts to determine appropriate coding and process invoices
• 2. Process and verify new orders, compare to quotes and prepare input and clarify any discrepancies with sales operations department and customer
• 3. Provide support to the team and assist with the collections process
• 4. Assist with monthly closing procedures, ensuring all approved and accurate sales order are invoiced by the last day of the month (may require additional hours) and preparation of year-end audits
• 5. Work closely with other departments internally; build and maintain good customer relationships
• 6. Initiate and help with process improvements
• 7. Maintains the confidentiality of all financial matters exposed to during the course of performing job duties
• 8. Required to create a relationship with each client’s AP department
• 9. Updating invoices to client platforms
• 10. Other duties and special projects may be assigned as needed
• Supervisory Responsibility
• This position does not have supervisory responsibilities.
• Work Environment
• This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
• Other Duties
• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
• Requirements
• Competencies
• Performance Management.
• Technical Capacity.
• Organizational Skills.
• Collaboration.
• Teamwork Orientation.
• Problem Solving/Analysis.
• Communication Proficiency.
• Detail-Oriented
• Position Type/Expected Hours of Work
• This is a full-time position Monday through Friday, 40+ hours a week.
• Travel
• Travel? is not required for this position.
• Education and Experience
• B.S. or B.A. degree in accounting or related field preferred but not required
• 2-3 years of accounting experience preferred but not required
• Additional Eligibility Qualifications
• 1. Intermediate-Advance in MS Office (Word, Excel, Outlook)
• 2. Customer service skills (oral and written) in billing matters. Independent discretion and judgment.
• Physical Requirements
• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to reach with hands and arms and climb or balance. Specific vision abilities required by this job include close vision.