About

Job Overview
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will possess strong multitasking abilities and excellent communication skills, allowing them to effectively manage office operations and provide exceptional support to both staff and clients. This role is essential in ensuring the smooth functioning of our office environment, making it a vital part of our organization.

Responsibilities

• Manage front desk operations, greeting visitors and handling inquiries with professionalism.
• Operate multi-line phone systems, ensuring effective communication within the office and with clients.
• Provide administrative support including data entry, filing, and maintaining organized records.
• Utilize Microsoft Office Suite and Google Workspace for document creation, scheduling, and correspondence.
• Assist with calendar management, scheduling appointments, and coordinating meetings.
• Perform bookkeeping tasks as needed, including managing invoices and financial records using QuickBooks.
• Offer customer support by addressing client needs and providing information about services offered.
• Proofread documents for accuracy and clarity before distribution.
• Maintain office supplies inventory and assist in ordering materials as necessary.
• Demonstrate strong time management skills to prioritize tasks effectively in a fast-paced environment.

Qualifications

• Proven experience in an administrative role or similar position is preferred.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace is essential.
• Familiarity with QuickBooks or similar accounting software is a plus.
• Strong organizational skills with attention to detail and accuracy in work output.
• Excellent phone etiquette and customer service skills to interact positively with clients and colleagues.
• Bilingual abilities are highly desirable to enhance communication with diverse clientele.
• Experience with clerical tasks such as data entry, filing, typing, and calendar management is required.
• Prior experience as a dental receptionist or medical receptionist is beneficial but not mandatory.
• Personal assistant experience is a plus for managing executive-level tasks effectively. If you are a proactive individual who thrives in an organized environment while providing outstanding support to your team, we encourage you to apply for this exciting opportunity as an Administrative Assistant.

Job Type: Part-time

Pay: $22.00 - $27.00 per hour

Expected hours: 15 – 20 per week

Work Location: In person