About

Job Summary
We are seeking a dedicated and organized Administrative Assistant to join our team. The ideal candidate will provide essential support to our office operations, ensuring that daily tasks are completed efficiently and effectively. This role requires a proactive individual who can manage multiple responsibilities while maintaining a high level of professionalism and attention to detail.

Duties and Responsibilities:

• Serve as the first point of contact by answering and directing incoming phone calls in a courteous and professional manner.
• Perform accurate and timely data entry to support record-keeping and reporting requirements.
• Maintain organized and up-to-date physical and electronic filing systems.
• Provide assistance with routine accounts payable tasks, including invoice tracking and documentation.
• Support the department’s public engagement efforts through basic graphic design and the scheduling/posting of content on social media platforms.
• Collaborate with internal staff to support special projects and daily operational needs as assigned.

Qualifications and Competencies:

• Proficiency in English with excellent verbal and written communication skills.
• Familiarity with graphic design tools such as Canva or Adobe Creative Cloud is preferred.
• Strong organizational skills with the ability to prioritize tasks and manage time effectively.
• Attention to detail and a commitment to accuracy in all work.
• Demonstrated ability to function effectively in a fast-paced, team-oriented, and service-driven environment.
• Prior experience in an administrative, customer service, or office support role is highly desirable.

Job Types: Full-time, Temporary

Pay: $21.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Paid time off

Schedule:

• 8 hour shift

Experience:

• Office: 3 years (Preferred)
• Graphic design: 1 year (Preferred)

Work Location: In person