About

• Position Description: Accounting Associate

• Location: Baldwin City, KS 

• Department: Accounting

• Reports to: Controller

• At McFarlane Aviation, we’re more than just aircraft parts—we’re precision, performance, and partnership in motion. As we grow, we’re looking for a reliable and detail-driven Accounting Associate to support our expanding accounting function across McFarlane Aviation, Airforms, and other affiliated companies. If you’re the kind of person who enjoys problem-solving, thrives on accuracy, and finds satisfaction in helping things run smoothly behind the scenes, this could be the perfect fit for you.

• What You’ll Be Doing

• * Processing accounts payable (both PO and non-PO) and vendor invoices.
• * Ensuring proper coding, approvals, and document attachment in the ERP software/system.
• * Tracking aged receiving reports and resolving invoice issues (3-way match errors).
• * Managing vendor records including W-9s, 1099 settings, and banking information; ensure timely and accurate payments across multiple entities.
• * Generating vouchers, preparing payments, and monitoring available discounts.
• * Finalizing the annual 1099s: verifying vendor data, installing software, and reporting to IRS.
• * Supporting cash flow monitoring and communication with internal approvers.
• * Collaborating with Purchasing and other departments to maintain accurate records.
• * Assist the accounting team in other areas such as audit preparation, process updates, internal documentation, AR, and month-end.
• * Other projects and tasks as assigned by leadership.

• What We’re Looking For

• * A solid understanding of basic accounting procedures and ERP systems.
• * Strong attention to detail—accuracy is everything in this role.
• * Comfortable in a fast-paced environment with changing priorities.
• * A team player who enjoys working cross-functionally.
• * Strong organization and communication skills.
• * Ability to maintain confidentiality with sensitive financial information.
• * Intermediate computer skills.
• * A team player who’s eager to learn and grow.

• What You Bring

• * 2–3 years of accounting experience, with a focus on accounts payable.
• * High school diploma required; Associate degree in a business-related field is a plus.
• * Proficiency in Microsoft Excel; experience with ERP software preferred.
• * Experience working in a manufacturing or multi-entity environment is a bonus.
• * Proficiency in using Tipalti for vendor payments and demonstrated knowledge of AI-based three-way matching processes (invoice, purchase order, and receiving report) to streamline approval workflows and improve financial controls. 
• * Comfortable learning new systems and adapting to process changes.

• Why McFarlane Aviation?

• At McFarlane, we’re dedicated to Making It Better - better parts, better service, and better opportunities for our team. You’ll work in a supportive environment where collaboration, learning, and personal growth are encouraged. From your first day, you’ll be part of a crew that believes in integrity, improvement, and having fun while doing important work.

We offer

• * Competitive pay and full benefits package
• * Paid time off, 401(k), and health insurance
• * Training, growth, and development opportunities
• * A team that listens, respects, and values your contribution

• McFarlane is an equal opportunity employer committed to fostering an inclusive, innovative environment with the best employees– so we welcome applications from everyone, to celebrate a diverse mix of experiences, backgrounds, and identities. Please get in touch if you’d like to discuss any reasonable adjustments to your application, in order that we can accommodate and support you in the recruitment process. If you want to work for a company where you are valued and respected, we’d love to hear from you.