About

JOB
This position performs a variety of clerical functions to assist in the effective operations of the Grays Harbor County Prosecuting Attorney's Office; sets up, pulls, and closes office files using the office case management system, acts as backup for the receptionist when necessary, and provides support to victims and witnesses of crimes prosecuted by the office. The position performs general filing and maintains the filing system, boxes records for archiving, retrieves and files from the locations where the files have been stored by the office. The position also prepares correspondence and documentation from standardized letters.

EXAMPLE OF DUTIES
Prepares correspondence from standardized form letters in the office case management system or Word documents to be sent to victims and witnesses of crimes, and law enforcement.Opens files for the office's district court unit and transfers felony preliminary hearing files amended to gross misdemeanor or misdemeanor crimes.Maintains contact with crime victims and witnesses to direct them to services offered in the community which might benefit their situation, and assist in the preparation of restitution estimates. Conveys information from the attorneys, schedules interviews or appointments, documenting that contact.Pulls files for the district court unit's dockets, reviewing the dockets pulled for accuracy, and locating files for deputies.Notifying felony deputies when court dates are set in cases filed by criminal complaint, preliminary hearing.Using the office case management system to close district court and certain felony files.Retrieving and filing files and file boxes from the locations where they have been placed for archiving purposes until the files can be purged pursuant to retention schedules for office files.Receives and directs incoming calls from crime victims and witnesses, takes messages, determines needs, answers general questions and furnishes information regarding established procedures, policies and services.Archives records according to established procedures, including the packaging and transport of office files to appropriate storage, and purges infraction, misdemeanor and gross misdemeanor files.Perform a wide range of other clerical duties to support the operations and administration of cases and department's functions including copying, faxing, scanning, emailing, performing intake, and such other tasks or special projects as are necessary for the proper management of office caseloads.

SUPPLEMENTAL INFORMATION
Working Conditions: Work is primarily performed in an office environment, with varying degrees of noise and temperament of people. Physical requirements include, sitting, standing, walking, reaching, pushing, pulling, a sense of touch, finger dexterity, ability to grip with hands and fingers, ability to hear voice conversation, ability to speak and the ability to read existing records in their original and stored formats. There is a need to retrieve and to store files, requiring lifting of boxes and other materials up to 30 pounds.