About

Administrative Assistant

Job Overview

We are seeking a highly self-motivated and proactive Administrative Assistant to support our leadership team and ensure smooth day-to-day operations. This role is perfect for someone who thrives in a fast-paced environment, enjoys variety in their workload, and takes pride in keeping an office running efficiently. If you are highly organized, resourceful, and excel at multitasking, we’d love to hear from you!

Administrative Assistant Key Responsibilities

Administrative & Executive Support

• Manage calendars and scheduling for Leadership and office-wide activities.
• Act as the first point of contact for calls, emails, and general office inquiries.
• Handle scanning, printing, document preparation, and correspondence.

Office Management

• Maintain office efficiency by managing supplies, coordinating with the landlord, and overseeing general office upkeep.
• Organize team events, social gatherings, and lunch & learns.
• Oversee incoming and outgoing mail, packages, and deliveries.

Reporting & Documentation

• Create and maintain spreadsheets for tracking and reporting purposes.
• Assist with drafting, organizing, and maintaining contracts, proposals, and office documents.
• Generate reports related to office operations and functions.

Bookkeeping & Financial Support (in coordination with the accountant)

• Interface with external bookkeeping team to assist with invoice and expense tracking

What We’re Looking For

• A self-starter – You take ownership of tasks and work independently without needing micromanagement.
• A go-getter – You are proactive, assertive, and always looking for ways to improve efficiency.
• Highly organized & detail-oriented – You thrive in a fast-paced environment and can manage multiple priorities seamlessly.
• An adaptable problem solver – You enjoy variety in your work and approach challenges with a solution-driven mindset.

Administrative Assistant Qualifications & Requirements

• Education: Associate’s or Bachelor’s degree preferred.
• Experience: Minimum 2 years in an administrative, executive assistant, or office management role.
• Skills: Strong organizational, multitasking, and problem-solving abilities.
• Communication: Excellent written and verbal communication skills.
• Technical Knowledge: Familiarity with basic accounting and IT systems is a plus.

Software Proficiency

• Microsoft Office Suite (Excel, Word, PowerPoint)
• Outlook & Calendar Management
• Microsoft Teams / Zoom (or similar communication platforms)
• Bonus: Experience with project management tools

Work Environment & Compensation

• Work Setup: This position is in-office, with occasional remote work flexibility as needed.
• Salary Range: $50,000 – $60,000 (commensurate with experience)
• Health Insurance
• Paid time off

If you’re an energetic, resourceful professional who enjoys keeping things organized and running smoothly, we’d love to have you on our team! Apply today!

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• Health insurance
• Paid time off

Schedule:

• Monday to Friday

Ability to Commute:

• Naperville, IL 60563 (Required)

Work Location: In person